In short
What should you prepare before contacting an architect about your offices?
A few pieces of information, even if incomplete: headcount and outlook for the next two or three years, remote-work policy and office days, address, floor area and plans of the premises, lease expiry and works clauses, constraints (public access, hours, security), fixed dates, any budget envelope, and what isn't working today.
- The first conversation frames the question: diagnostic, test fit, design, or design and site supervision (maîtrise d'œuvre).
- It leads to a written engagement proposal: scope, deliverables, fees (architects' code of ethics, art. 11).
- WorkRepublik: +33 9 70 70 17 99, contact@workrepublik.fr, 71 rue du Cherche-Midi, Paris 6th.
Useful information
- Organisation: current headcount, teams, expected changes over the next two or three years.
- Work: remote working policy, on-site days, main activities, confidentiality needs.
- Premises: address, floor area, plans (even old ones), photos, general condition.
- Lease: expiry date, conditions for carrying out works, reinstatement obligations.
- Constraints: receiving the public, opening hours, security, specific equipment.
- Timeline: fixed dates, decisions already taken.
- Budget: the envelope you have in mind, if there is one.
- Pain points: what does not work today, in your view and in your teams' view.
What happens next
The first conversation is used to frame the question: assessment, test fit, design, design and site supervision (maîtrise d'œuvre)? It leads to a written engagement proposal setting out its scope, deliverables and fees, as provided for by the architects' code of ethics (art. 11). Describe your situation.